Tag Archives: SharePoint tutorial

User Profiles and My Sites

Although you can view and modify a user’s profile properties in Shared Services Administration, your users cannot, and they need a way to update their information. SharePoint Server provides this functionality with My Sites. However, My Sites have much more functionality than the basic ability to work with profile properties.

A My Site is a self-service personalized site that contains private pages that are visible only to the owner of the site. A My Site allows consumption and manipulation of data of interest to the owner—a private dashboard. It also contains pages that are visible to the public and/or the site owner’s colleagues.

My Sites also serve an important role in creating a unified experience between SharePoint and the Office client applications and in targeting links to specific audiences based on profile data.

Configuring My Sites

You configure My Sites by using SharePoint Central Administration and The User Profile Service Application page you used earlier in the chapter. A My Site uses a normal site definition. The site definition specifies a dependency that requires you to create My Site instances only within a specialized site collection based on the My Site Host site definition. You can create a My Site Host by using either the standard Create Site Collection page or by specifying that SharePoint create one automatically when you create a new User Profile
Service Application.

A single instance of the User Profile Service Application supports exactly one My Site Host. However, it is possible to have more than one instance of the User Profile Service Application in an environment, and therefore more than one My Sites host. This is common in large portals that span multiple geographic locations. The My Sites Settings configuration includes:

  • Setup My Sites: Specifies the location of the My Site Host as well as the managed path for My Sites.
  • Configure Trusted Host Locations: Connects multiple instances of the User Profile Service Application.
  • Configure Personalization Site: Adds personalization site navigation links to the My Site left navigation.
  • Publish Links to Office Client Applications: Publishes links to SharePoint sites and lists when opening and saving documents from Office client applications.
  • Manage Social Tags and Notes: Finds, manages, and deletes social tags.

Linking to Office Client Applications

You can cause a user’s My Site to associate specific document libraries with their local machine profile. These libraries will appear in the Save dialog box when users work with Microsoft Office applications. This important functionality can encourage users to save public documents to appropriate libraries. Without this functionality, they are much less likely to put their documents in appropriate locations because they must manually add the
locations.

You can target links to users with simple rules based on information found in their profile or by their group memberships.

Personalization Links

You can also target links to appear on a My Site’s Quick Launch menu by creating personalization links. Personalization links, like links to Office client applications, are an invaluable way to direct users to content without a lot of effort or training.

As with links to Office applications, you can target personalization links to users with simple rules based on information within their profiles or by their group memberships.

 

John.UnderwoodThis post is an excerpt from the online courseware for our Microsoft SharePoint 2010: Enterprise Content Management course written by expert John Underwood.

John Underwood is a technical evangelist for a SharePoint consulting company, with 30 years of programming experience, including 20 years on the Microsoft platform and 10 years with .NET. John also has extensive experience using, configuring, and programming SharePoint.

Taking a Deeper Look at New Changes in the SharePoint Platform

en-usRecently, we talked about the new changes to Microsoft SharePoint and how that’s creating demand for experts in this wildly popular platform. Today we’d like to briefly look at some of these changes, many of which have been summarized by Mark Kashman, a SharePoint senior product manager, here.

(In fact, for those looking for SharePoint related work, the aforementioned article is a must-read. That and our SharePoint tutorial, of course.)

OK, so about those changes.

For starters, SharePoint will be integrated with Yammer, a social media application. The user interface, meanwhile, will include touch capabilities and asynchronous calls. Subscribers can share documents and files to users both inside and outside their company with a new “Guest Link” feature. And new “on-hover” feature lets users view contact information or a document preview for a document search.

This is all, of course, the tip of the iceberg. And it’s precisely because of that – new capabilities, new functionality, new complexity – that companies all over will be looking for SharePoint ninjas.

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Microsoft Announces Updates to SharePoint, Underscoring the Need for SharePoint Experts

en-usSharePoint is one of the most important – if not the most important – collaboration tools in the world of business. So if you’re looking to build a career for yourself, we suggest following the money, which in this case, is SharePoint.

A majority of businesses still run on Windows and, by extension, most of them use Microsoft’s SharePoint platform. It allows users to store documents, collaborate on the cloud, and interface with other back-end systems.

And just last month, Microsoft announced a whole host of new features and improvements to its SharePoint platform. For example, the company says users can expect improved performance, a more intuitive user interface, and optimized user controls.

Someone, of course, has to manage these complex SharePoint deployments, which is why SharePoint-related jobs are in demand. Our SharePoint tutorial will help you simply and effectively master this platform, and boost your resume in the process.

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Collaborating with SharePoint

en-usLet’s say you’re looking to beef up your resume. So you take a SharePoint tutorial, wisely realizing that more and more businesses are adopting this collaborative platform. In doing so, you also learn that pieces of technology – like SharePoint – are more than just ones and zeroes. You’ll learn that technology can help businesses grow while lowering costs. And being able to articulate this can go a long way in your interview.

For example, let’s take a closer look at SharePoint. It’s a platform where hundreds, if not thousands, of business users collaborate on documents, spreadsheets, and other types of media. Without some sort of governance structure and standards, such an environment would quickly become chaotic. Therefore, any SharePoint implementation at the enterprise level requires a cross-functional governance board consisting of individuals from business units and IT.

One of the things the board will talk about is creating and maintaining a common look and feel across SharePoint sites – something that you, as a SharePoint programmer, will be intimately involved in. And that’s just the tip of the iceberg: design, implementation guides, testing – all of these things will require input by a SharePoint expert.

 

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Using SharePoint to Gain a Competitive Edge

en-usFor years, software manufacturers have been extolling the virtues of “collaboration.” Yet more often than not, this goal was a pipe dream. Corporate IT users were accustomed to the old ways of doing business, and besides, the market failed to deliver a user-friendly, scalable collaborative platform.

Microsoft’s SharePoint has changed that. In fact, if SharePoint was to be considered a standalone software platform, it would rank as the fifth most popular one in the world. So it’s no surprise that companies are embracing SharePoint and its seemingly limitless collaborative capabilities.

You can even argue that the companies that successfully master SharePoint will have a competitive edge over the competition. So if you’re an aspiring IT worker, taking a SharePoint tutorial can do far more than land you a new career. It can help you grow a business – and that’s something you’ll certainly want to mention in any job interview.

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New SharePoint Features Will Boost Adoption, Creating a Demand for Proficient IT Workers

en-usFor the past 20 years, IT has struggled with the perception that it is a utility, rather than a “strategic partner” to the business. By “utility” we mean something akin to an electric company – an entity that helps the company “keep the lights on,” but nothing more.

Because of this perception, two things happen. One, IT fails to secure a “seat at the table” with other business partners, and two, IT workers are viewed, occasionally, as disposable.

Of course, some IT jobs are purely technical. But more and more technologies are breaking down walls between the IT function and the business. Case in point: platforms like SharePoint that access the cloud to enable business users to collaborate.

This recent article in CIO Magazine looks at the platform’s new functionality, plus integration challenges surrounding mobile devices and social media. And it’s precisely because of this improved functionality that SharePoint adoption will only increase over time.

So for technical programmers looking to make a transition towards more business-focused applications, a SharePoint tutorial is a great place to start.

Thousands of developers worldwide use LearnNowOnline to gain the technical skills they need to succeed on the job and advance their career.

Microsoft Rolls Out Bold New Upgrades to its SharePoint Platform

en-usMicrosoft recently rolled out a revamped Office 365 Enterprise, its hosted collaboration service. The service is comprised of a suit of products that include Office 2013 Professional, Exchange 2013, SharePoint 2013, and Lync 2013.

As you can imagine, users have been eager to test out these new and improved products, and so far, reviews have been positive. For example, SharePoint has been optimized such that there are no longer any significant differences between Microsoft’s hosted version and its on-premise counterpart. Both promise identical sets of administrative tools and the same administrative functionality.

Perhaps most importantly, Sharepoint allows users to build collaborative solutions on the the fly thanks to new features such as public and private “app stores.”

Ultimately, the future of software will play out on the cloud. The market is crowded with all the heavy hitters – Microsoft, Apple, and Google. Yet most IT shops remain Microsoft-centric, and as a result, many will embrace SharePoint as their cloud-based collaboration platform. As a result, SharePoint skills will be at a premium, further underscoring the importance of taking a SharePoint tutorial to build out your skill set.

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Understanding the Robust Integration Capabilities of SharePoint

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Rolling out an out-of-the-box IT solution can be difficult and costly. But it has one thing going for it: generally speaking, this plug and play approach minimizes the need for complex back-end integration. That’s why many companies “rip out” their old systems and install a new one from scratch.

That said, other companies find this approach too disruptive. For starters, their employees are acclimated to a certain platform and to “change horses mid-stream” would only cause more trouble. As a result, integration skills are increasingly in demand.

One of the benefits of SharePoint is its ability to integrate with existing Microsoft applications. For example, many users will post deadlines and events in SharePoint which can then be integrated into Microsoft Outlook. Obviously, a user’s life is easier when they’re tracking events on an all-in-one calendar versus one on SharePoint and one on Outlook.

Of course, this type of integration is far simpler than having disparate applications “talk to each other” across multiple platforms. Nonetheless, it’s another example where IT workers well-versed in SharePoint can add value for business users.

Check Out a SharePoint Tutorial Video Today!